Enforcing Document Security With Secure Cloud Printing Options

Printing documents is a typical daily task in every office. However, this seemingly simple process often involves complex logistics behind the scenes. Beyond the infrastructure necessary to make reliable printing possible, there are other concerns to navigate. Document security is chief among these concerns. Without smart controls and procedures in place, printing could create opportunities to expose sensitive or even secret information. Secure cloud printing can help.

Transitioning to a cloud-based print management architecture has many benefits. With a solution such as Printix by Tungsten Automation, you can access security features essential for many offices. Healthcare, legal, finance and educational organizations can all benefit. With app-based and ID or card-based print release functionality, you can implement stricter controls while making printing more convenient.

Explore what Printix offers overall and discover how secure print functionality can improve workflows in your business.

The Broad Benefits of Cloud Print Management

Traditional print management processes are burdensome to administer and difficult to secure. Typical organizations operate with many devices from different manufacturers across departments. Administering these devices can be challenging and time-consuming and lead to downtime. IT could spend considerable time with daily troubleshooting, maintaining critical security, and driver updates.

From a security perspective, these setups often lead to the “print and sprint problem.” A user sends a document, potentially one with sensitive information, to an available printer—which might not be nearby. They must then rush across the office to retrieve the document from the tray. It’s not the most efficient and secure way to handle confidential documents.

With a secure cloud-based print management solution such as Printix, you can address all these issues with one platform. Centralized management ensures that keeping devices up to date is quick and effortless. Users can print from anywhere to any device, making selecting the most convenient option less strenuous.

Further, two solutions for improving document security during print operations make Printix a stand-out choice. Let’s consider the options:

Integrate Secure Printix Features Directly Into Printer Touchscreens

With Printix Go, you can integrate secure printing controls directly into your existing hardware’s touchscreens and control panels. This feature works with numerous printer manufacturers, including Epson, HP, and Xerox. Once users place a print job in the queue, it remains in a secure network waiting for authorized release.

Users can authenticate themselves on the printer in several ways. You may wish to have users enter a unique PIN using the touchscreen to release the job. However, you can also tie print access to an employee’s building or company badge and ID card. The tools you use for access control within the building or office can also be a passport for unlocking print jobs.

With such print-to-me functionality, jobs won’t sit in trays where anyone can see the content. Users are less likely to forget sensitive information, and there is a reduced need to reprint documents, which wastes paper and ink or toner. Simple, easy to set up, and highly secure, ID-based printing is accessible with Printix.

Expand Your Options With the Printix App

Many companies prefer ID-based printing. Others may prefer an app-based solution on individual user devices. The Printix app provides similar secure print-to-me functionality. Users can select devices from a list of recently used printers or scan a QR code at the device to access its functionality.

Secure sign-in via Printix or a Microsoft or Google account keeps content separated by user. You can retrieve deleted documents from your secure queue up to 12 hours later and reprint them as needed. Printix Go and the Printix app deliver much-needed functionality in a safer environment, making it easy to improve document controls.

Explore a Better Way to Manage Secure Document Printing and Management

Cloud printing can make it simpler for your users to select the most convenient devices. It can lighten the load on your IT team and reduce troublesome and costly system downtime. However, one of the most important yet often overlooked benefits of these systems is their impact on document security.

Whether it’s a law office handling sensitive client communications or a healthcare organization facing strict regulatory compliance, secure cloud printing via Printix is the way to go. When you can release print jobs via an app or ID card, you can implement document controls that suit your needs. The fast, responsive system minimizes delays and securely stores documents until authorized users release the job. See the difference it can make in your offices when you learn more about Printix and additional solutions today.