Knowledge workers should know the basics of editing PDFs, from converting documents to completing or creating forms. However, more advanced and indispensable techniques exist to make one’s work more productive. Efficient PDF editing saves time and can produce better results.

With Tungsten Power PDF, you can access advanced features to streamline your workflow or your team’s operations. Here are some best practices to remember when enhancing your editing work.

Leverage OCR for Versatile Full-Text Editing

Optical character recognition is fundamental to saving time and working more efficiently with PDFs. Users can easily configure newly scanned documents for OCR with Power PDF. The result is a full-text document in PDF form with impeccable accuracy. You can then search, edit, and take other actions, including converting existing PDFs into full-text documents.

Build Batch Processing Sequences

Some actions occur routinely or repeatedly across many documents. Setting up a batch process in Power PDF introduces a degree of automation. Instead of manually applying watermarks or redactions, you can configure a method to execute those tasks on every document in the sequence. Additional capabilities include flattening documents and inserting, extracting or deleting pages.

Use Templates to Streamline Document Creation

Why remake a document style you use regularly every time you need one? Power PDF supports versatile templates and forms. To save time, pre-populate documents with boilerplate or other standard elements and make only the necessary changes. This avoids the tedious work of building forms from the ground up every time.

Enable Direct Collaboration on Documents

Some documents require input from multiple users, and others may go through several review rounds. Without a way to connect this process, you could run into issues with version control and poor communication. That can add time to the project and delay the finalization of the document. Power PDF also has functionality to speed up this process.

Users can work on the same document separately within Power PDF, enjoying real-time collaboration. In-office collaboration and support for remote workers via the cloud are available, keeping teams on the same page.

Rely on E-Signatures for Secure Digital Processes

Adding E-signatures to PDF files can offer more options for quickly acquiring necessary signatures in a legally enforceable format. Instead of working on a PDF document until you’re ready to print it out for a signature, you can add signature fields to the document. Power PDF supports Tungsten SignDoc and DocuSign integration. You can even send documents for signature directly from Power PDF to save additional time.

Set Up Watched Folders for Automation

Instead of setting up a batch of documents to run manually, you can configure Power PDF to handle some actions automatically. For example, imagine scanning documents where you’d like to insert a blank page between every other scanned page. Doing this manually for every document would be inordinately time-consuming.

You can send scanned documents directly for processing with Power PDF and its watched folder function. When a file lands in the watched folder, Power PDF can automatically apply a batch process to those documents and then output them to another folder. Save time and effort with one rudimentary feature.

Try Advanced Techniques in Power PDF Today

Many methods exist to accelerate and improve your work with PDFs, from batch processing to real-time document collaboration. Explore what’s possible and discover ways to improve your approach to efficient PDF editing. Download a free trial of Power PDF to evaluate its capabilities today.